A. If a reimbursement agreement is requested, the property owner shall submit project plans and a site plan, map or diagram of the proposed benefitted area prepared by a licensed professional engineer, ownership reports on properties within the proposed benefitted areas, a cost estimate for the project based upon the plans of a licensed civil engineer from which reimbursable costs shall be estimated, and such other information as the city may require.

B. Property owners requesting a reimbursement agreement shall submit, along with the application, a nonrefundable payment in the amount of $1,500.00 to be applied to the city’s legal, engineering and administrative costs (including but not limited to staff time, and costs for title reports, appraisers, or other costs) associated with preparing the reimbursement agreement, which costs shall be included as reimbursable costs in the reimbursement agreement; provided, that whenever city engineering, legal, and administrative costs exceed the payment required herein, the city shall not process the application until such costs have been paid in full.

C. The city engineer will formulate an assessment reimbursement area (benefit area) based upon a determination of which parcels did not contribute to the original cost of such infrastructure improvement and which connect to or specially benefit from such infrastructure.

D. The city engineer based on information submitted by the owner will estimate pro rata share of costs. The city engineer may require engineering costs or construction bids to be provided.

E. The city engineer, in the city engineer’s discretion, may utilize the application fee to pay the costs of an appraiser to be retained by the city to assist the city engineer in formulating an assessment reimbursement area.

F. The preliminary determination of area boundaries and assessments, along with a description of the property owner’s rights and options, shall be forwarded by first class mail to the property owners of record as shown on the records of the Grant County assessor within the proposed assessment area. A hearing shall be held before the city council, notice of which shall be given to all affected property owners at least 20 days in advance of the council meeting. At the hearing, the city council determines whether to accept, reject, or modify the proposed reimbursement agreement. If the city council accepts, it shall establish the reimbursement area; provided, that the city council may only increase the reimbursement area upon new notice to the owners of the affected property. Improvements constructed subsequent to preliminary approval and prior to the final council action on a proposed agreement are done at the owner’s or developer’s own risk. The approval of a preliminary latecomer’s agreement does not create or vest any right to a final latecomer’s agreement.

G. Prior to commencing construction of the project, the owner shall submit a construction bid on forms provided by the public works department based upon city-approved plans to the city. Upon completion of the project, a reasonable pro rata share of project costs shall be established by the city, which shall then notify owners of the benefitted properties of the amount of reimbursement connection charges against their property and the date the reimbursement agreement shall be presented to the city council for public hearing. On the date scheduled, the city council shall hear from affected parties and thereafter set the terms of the reimbursement agreement and maximum amount and terms of reimbursement from affected properties. The decision of the city council shall be final and determinative.

H. The latecomer agreements must be recorded in the Grant County auditor’s office within 30 days of the final execution of the agreement. It shall be the sole responsibility of the latecomer applicant to record said agreement.

I. Once recorded, the latecomer agreement shall be binding on owners of record within the assessment area who are not party to the agreement.

J. The latecomer applicant shall be solely responsible for keeping the city informed of their correct mailing address and contact information by providing the city with written notice thereof at least every two years following execution of the latecomer agreement.